Controlling your day

Time flies, regardless if you do something meaningful, or not.

You need to understand, that a mental shift is needed.

It is your day. One day of your life. You have to drive it. If not, somebody else will.

It is fairly easy to be efficient, and cross off clear items from your todo list, when you have specific, clear items on your todo list. The fun begins, when your list is a collection of more vague, longer term, higher level items, and it is nobody there, who organizes that for you, or creates a priority for you.
It is your list. It is your day.

Here are a couple of steps. If you do these every day, your day will not be wasted.

Daily routine
– In the morning ALWAYS start with creating a map of your day.
– what are the possible activities for today.
– Understand priorities.
– what is mandatory to happen today.
– what would be nice to happen today.
– understand what are the items that you HAVE to do, and what are the things that you want/would like to do.
– have a high level time estimate
– Time-box items, as much as possible. Start from the ones that has to be on your calendar, and see which are the ones which are already have a defined schedule. Place those, and based on the remaining windows adjust the rest.

– if these items do not fill your calendar, you have to have prepared and prioritized a list of strategic items, or ongoing items, which do not have to happen today, but progress has to be made.

When you pick your activities, keep in mind:
– What is the business value that this item is bringing.
– Can I delegate it? If yes, delegate it.
– Is this the best use of my time?
– If somebody else should be doing this, or I am cleaning after somebody else, how am I making sure that this will not happen again?

About the strategic/ongoing items:
– Define what is the purpose
– What is the business value
– What is the timeline
– What are the smaller individual steps
– When you work on this, always define for that day a time-box for it.

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